- Our Services
- Property Management
Property Management
Our Services
For many years, Svoboda & Williams has been providing comprehensive and professional property and technical management services in Czech, English, French, and Italian. Our services are primarily used by private investors and corporations, individual property owners, and owners associations.
More about this service
We offer property management services for apartment units, buildings, and non-residential premises.
Our priority is the maximum occupancy of your property by solvent and orderly tenants. We negotiate ideal lease terms, and turn your unoccupied spaces into a constant income stream.
We also provide technical support that includes both routine and professional maintenance, the optimization of operating costs, and keeping a record of revisions. Another service we offer is non-stop elevator rescue. Our property management services include gardening and cleaning, both regularly or as needed. We provide our clients with comprehensive economic management and bookkeeping services in accordance with applicable laws and standards, and we will review existing financial flows in order to set advances appropriately. If needed, we can arrange legal assistance or representation for meetings and negotiations with local authorities and service providers. We are also able to provide complete project management of buildings from the initial price consultation, through contractual and banking supervision, to the preparation of OSH and fire protection measures and getting the building ready for use.
- Věra Urbanová
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- Head of Property Management
- +420 724 551 238
- Přemysl Kavan
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- Head of Facility Management
- +420 724 485 957
- Write a message
Our team manages the following types of properties
- Apartments/units
- Family houses
- Apartment buildings
- Commercial buildings
- Office, retail, and warehouse space
- Properties owned by owners’ associations
- Historic buildings
- 29 000 sq. m. of residential properties
- 250 rental units
- 15 000 sq. m. of non-residential space
- 19 ha of land
Services for Apartment Owners
We offer a wide range of property management services for apartment owners.
We can transform your unoccupied apartment into a constant income stream and save you the time and effort that goes into properly managing your property. In addition to basic technical management and maintenance, we will also handle the handover and takeover of the unit as well as all official and administrative requirements, the transfer of utilities, and advance payments for services.
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Property management includes
- Maintaining a client account to record payments received from the tenant
- Preparing the handover protocol on the condition of the apartment
- Takeover of the unit upon termination of the rental agreement
- Billing the tenant for advances that reflect the current level of consumption
- Adding amendments to rental agreements in the event of changes, extensions, etc.
- Transferring and arranging contracts for the supply of utilities and services (gas, Internet, electricity)
- Communicating with apartment owners associations, keeping a record of tenants, checking bills, paying advances for services, attending homeowners association meetings
- Regular property inspections
- Optimizing property insurance policies and taking care of insurance claims
- Keeping an archive of all documents
- Keeping a record of equipment and technology, and also of any revisions, regular servicing, inspection dates, and warranties
- Arranging any repairs after the takeover as well as when the apartment is in use
- Arranging the reconstruction and furnishment of the unit
- Providing regular cleaning and gardening services
- Providing documents and processing tax returns (corporate tax, personal income tax, property tax)
- Arranging attorney services
- Home staging
Apartment Management Commission
- Fixed amount1,900 CZKplus VAT per month (if the unit is not rented)
- Monthly9 %of the monthly rent plus VAT (if the unit is rented)
- Minimum amount1,900 CZKplus VAT per month (if the unit is rented)
- Tenant finder’s fee50 %of the monthly rent plus VAT for a managed unit
Services for House Owners
Owners of family houses can also rely on Svoboda & Williams’ property management team.
Keeping a home up and running entails many specific tasks, especially when it comes to technical management. In addition to basic technical maintenance and management, we can optimize the property’s insurance policy and take care of insurance claims, ensure that deposits are set up correctly, keep a record of technologies and equipment, and help with the transition to a smart home. Everything is done in order to turn the property into a reliable source of income.
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Property management includes
- Maintaining a client account to record payments received from the tenant
- Preparing the handover protocol on the condition and equipment of the property
- Takeover of the house upon termination of the rental agreement
- Billing the tenant for advances that reflect the current level of consumption
- Adding amendments to rental agreements in the event of changes, extensions, etc.
- Transferring and arranging contracts for the supply of utilities and services (gas, Internet, electricity)
- Keeping a record of payments for services (water, sewerage, municipal waste, etc.)
- Regular property inspections
- Optimizing property insurance policies and taking care of insurance claims
- Keeping an archive of all documents
- Keeping a record of equipment and technology, and also of any revisions, regular servicing, inspection dates, and warranties (chimneys, gas equipment, lightning rod, electricity, solar panels, etc.)
- Arranging any repairs after the takeover as well as when the house is in use
- Arranging the reconstruction and furnishment of the house
- Providing regular cleaning and gardening services
- Providing documents and processing tax returns (corporate tax, personal income tax, property tax)
- Arranging attorney services
- Home staging
- Ensuring the transition to a smart home (IoT)
House Management Commission
- Fixed amount2,900 CZKplus VAT per month (if the unit is not rented)
- Monthly9 %of the monthly rent plus VAT (if the unit is rented)
- Minimum amount2,900 CZKplus VAT per month (if the unit is rented)
- Tenant finder’s fee50 %of the monthly rent plus VAT for a managed unit
Services for Apartment Owners Associations
Our property management and maintenance services can also be used by apartment owners associations.
We will handle all the necessary paperwork and tasks to ensure that the property is run smoothly (organizing meetings, optimizing statutes, preparing documents), provide technical and economic management, and communicate with suppliers.
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Economic Management
- Bookkeeping in accordance with legal requirements
- Preparing financial statements, including the financial report
- Wages and agenda of the statutory body
- Assessments of advance payments and billing for services, including determining the key for distribution costs
- Updating and keeping a record of apartment, non-residential unit, and garage owners
- Checking advance payments, including reminders
- Preparing and organizing apartment owners association meetings
- Preparing statutes tailored to the needs of the apartment owners association
- The administrator will attend committee, audit committee, and apartment owners association meetings
- Providing documents and processing tax returns (corporate tax, personal income tax, property tax)
- Active handling of the client’s bank account, payment orders, and monthly statements
- Optimizing insurance policies and taking care of insurance claims
- Checking bills and keeping a record of operating costs
- Arranging attorney services
- Representing clients when dealing with local authorities and service providers
- GDPR
- Loans and grants
- Optimizing finances (costs) and protection from risk (responsibilities, asset protection)
- Overseeing the selection process for picking the chairman of the association’s committee
Technical Management
- Overview of technical equipment revisions, ordering them, and monitoring their warranty validity
- Technical inspection day
- Ensuring minor maintenance work and repairs to the property
- Reconstruction work, including construction and technical supervision
- Ensuring that the common areas are regularly cleaned
- Ensuring a non-stop emergency line
- Meter readings for billing purposes
- Transferring and concluding contracts for services and utilities (gas, water, electricity, elevator, waste, insurance)
- Keeping an archive of all documents pertaining to property management
- Technical equipment maintenance and repairs
- Professional boiler, elevator, air-conditioning, or machine room air-conditioning unit maintenance
- Optimizing technical operating costs
- Gardening
- Security
- Concierge services
- Postal services
- Energy Performance Certificate (EPC)
Management Commission
Determined after an individual consultation and an inspection of the building’s equipment
Services for Apartment Building Owners
We offer apartment building owners comprehensive services to ensure the most efficient use of each unit or non-residential space they own.
The full scale of services we provide includes economic management of the building, complete technical management, as well as basic single unit management services.
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Economic Management
- Keeping an online record of received rents and advances, including billing the tenants for services
- Preparing amendments: changes to the rental agreement, the amount of the rent and the advances, assignment of the rental agreement
- Handover and takeover of the space for rent
- Bookkeeping in accordance with legal requirements
- Preparing financial statements, including the financial report
- Wages and agenda of the statutory body
- Prepayments and billing for services
- Ensuring that tenants are billed for services
- Updating and keeping a record of apartment, non-residential unit, and garage owners
- Checking advance payments, including reminders
- Active handling of the client’s bank account, payment orders, and monthly statements
- Arranging attorney services
- Arranging and organizing the general meeting, including invitations and minutes
Technical Management
- Overview of technical equipment revisions, ordering them, and monitoring their warranty validity
- Ensuring minor maintenance work and repairs to the property
- Arranging reconstruction work, including construction and technical supervision
- Ensuring that the common areas are regularly cleaned
- Ensuring a non-stop emergency line
- Meter readings for billing purposes
- Transferring and concluding contracts for services and utilities (gas, water, electricity, elevator, waste, insurance)
- Keeping an archive of all documents pertaining to property management
- Technical equipment maintenance and repairs
- Professional boiler, elevator, air-conditioning, or machine room air-conditioning maintenance
- Optimizing technical operating costs
- Gardening
- Energy management
- Security
- Concierge services
- Postal services
- Energy Performance Certificate (EPC)
- CAFM software to help manage the property
Management Commission
Determined after an individual consultation and an inspection of the building’s equipment
Services for Developers
You can contact us to discuss our property management services even if your residential project is still in the early stages of its development. This way, you can be sure that it will be filled with reliable residents, while leaving up to us any necessary communication with them.
We will also establish an apartment owners association (including the notarized record), take care of commissioning (making sure that the building and its equipment operates as intended), and provide the necessary service contracts so that everything runs smoothly. For apartment owners associations, we can handle all administrative matters to ensure the problem-free running of the property, provide technical and economic management, and communicate with suppliers.
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Economic Management
- Establishing the AoA – owner’s declaration, notarized record, statutes, house rules, billing system for services, setting the appropriate fees associated with the use of the unit
- Bookkeeping in accordance with legal requirements
- Preparing financial statements, including the financial report
- Wages and agenda of the statutory body
- Assessment of advance payments and billing for services, including determining the distribution key
- Updating and keeping a record of apartment, non-residential unit, and garage owners
- Checking advance payments, including reminders
- Preparing and organizing apartment owners association meetings
- The administrator will attend committee, audit committee, and apartment owners association meetings
- Providing documents and processing tax returns (corporate tax, personal income tax, property tax)
- Active handling of the client’s bank account, payment orders, and monthly statements
- Optimizing insurance policies and taking care of insurance claims
- Grant programs
- Checking bills and keeping a record of operating costs
- Arranging attorney services
- Representing clients when dealing with local authorities and service providers
- GDPR
- Loans and grants
- Optimizing finances (costs) and protection from risk (responsibilities, asset protection)
- Overseeing the selection process for picking the chairman of the association’s committee
Technical Management
- Commissioning – ensuring that the new building initially operates as the owner intended
- Helping with setting up and providing the necessary service contracts so that everything runs smoothly
- Managing and digitizing the project documentation as needed (if submitted)
- FM and PM services in the CAFM software selected by the client
- Overview of technical equipment revisions, ordering them, and monitoring their warranty validity
- Ensuring that a technician will regularly check the building
- Ensuring minor maintenance work and repairs to the property
- Ensuring tenders for reconstruction work including construction and technical supervision
- Ensuring that the common areas are regularly cleaned
- Ensuring a non-stop emergency line
- Meter readings for billing purposes
- Concluding contracts for services and utilities (gas, water, electricity, elevator, waste, insurance)
- Keeping an archive of all documents
- Technical equipment maintenance and repairs
- Professional boiler, elevator, air-conditioning, or machine room air-conditioning maintenance
- Optimizing technical operating costs
- Gardening
- Security
- Concierge services
- Laundry services
- Postal services
- Energy Performance Certificate (EPC)
- Car fleet/parking management, including the construction and servicing of a charging station
Management Commission
Determined after an individual consultation and an inspection of the building’s equipment
